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Effortless Bulk Letter Creation Using WPS Writer’s Mail Merge

 

 

 

 

With WPS Writer’s mail merge, producing personalized documents for mass distribution becomes fast, reliable, and highly efficient

 

 

 

 

Tasks such as issuing personalized acknowledgments, party invitations, monthly bulletins, or payment reminders

 

 

 

 

mail merge allows you to design a single template and automatically populate it with unique data for each person

 

 

 

 

It minimizes repetitive work, eliminates typing mistakes, and maintains a polished look across all outputs

 

 

 

 

First, launch the wps office下载 Writer application and open an empty document

 

 

 

 

Use this file as your standardized letter template

 

 

 

 

Write the core message while inserting markers for variables like recipient’s first name, postal code, or account identifier

 

 

 

 

An example would be "Dear [FirstName]," followed by a sentence referencing their last interaction or preference

 

 

 

 

These placeholders will later be replaced with actual data from a source file

 

 

 

 

Next, prepare your data source

 

 

 

 

Commonly, the data resides in an Excel.xlsx, a.csv file, or a WPS.et spreadsheet

 

 

 

 

The spreadsheet should include columns for each piece of information you want to insert, such as FirstName, LastName, Address, City, and so on

 

 

 

 

Each line in your file equals one person you’re mailing, meaning 500 recipients = 500 rows

 

 

 

 

Make sure your column headers are clear and consistent as these will be used to map the fields during the merge process

 

 

 

 

Once your template and data source are ready, navigate to the Mailings tab in WPS Writer

 

 

 

 

Choose the "Use an Existing List" command from the recipient selection dropdown

 

 

 

 

Browse your directories until you find the CSV, XLSX, or ET file, then click Open

 

 

 

 

You’ll be asked to identify the active worksheet or named range; double-check this selection

 

 

 

 

After connection, review the sample data to confirm all fields loaded correctly

 

 

 

 

Now insert the merge fields into your template

 

 

 

 

Put your cursor where the name belongs, and activate the "Insert Merge Field" function

 

 

 

 

A menu will pop up displaying every available field from your linked spreadsheet

 

 

 

 

Select the field name that corresponds to the data you wish to display, such as "City" or "AccountNumber"

 

 

 

 

Apply this process to every piece of custom data you need: billing info, appointment time, loyalty tier, or referral code

 

 

 

 

After inserting all necessary fields, preview the results by clicking on Preview Results

 

 

 

 

Browse through the full set of merged outputs to ensure all placeholders are correctly filled

 

 

 

 

Click the left and right arrows to flip through individual letters and validate mappings

 

 

 

 

If any information appears incorrect, go back to your spreadsheet and fix the source data

 

 

 

 

After confirming everything displays correctly, complete the merge process

 

 

 

 

Select the "Finish & Merge" option, then pick one of the three delivery methods

 

 

 

 

Send them straight to your printer for hard-copy distribution

 

 

 

 

Or, if email is configured, send the letters directly as HTML or text emails

 

 

 

 

Pick "Create New Document" to produce a master file that contains every personalized version

 

 

 

 

A major benefit is how easy it is to use while supporting standard file formats

 

 

 

 

It works seamlessly with commonly used file formats, requires no advanced technical knowledge, and integrates well with other tools in the WPS Office suite

 

 

 

 

Additionally, because the template remains unchanged, you can reuse it for future campaigns by simply updating the data source

 

 

 

 

To maintain accuracy, always double check your data before merging

 

 

 

 

A minor error like a misspelled name might result in confusion or a negative perception

 

 

 

 

Run a trial merge using just a few entries to confirm formatting and field alignment

 

 

 

 

Beyond saving hours, mail merge makes mass communication feel personally tailored

 

 

 

 

Recipients are more likely to respond to a letter that feels tailored to them, even if it was generated automatically

 

 

 

 

This tool is invaluable for enterprises, NGOs, schools, and anyone handling large volumes of personalized correspondence

 

 

Site web : https://www.wps-wp.com/

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